All stands must be booked and paid in advance. Simply completing the form is not confirmation of booking. Confirmed bookings will be notified by email and if unsuccessful payment will be refunded.
Submission of application does not ensure allocation of trade space. Dundalk Show management shall have absolute discretion as to the acceptance and position of any Application. Show management reserves the right in its absolute discretion to reject an application for exhibition space, to reduce trade stand allocation, withdraw permission or close down an exhibition stand.
The exhibitor accepts that in applying for a stand allocation, he/she is doing so, without any statement or representation made by the Dundalk Show Society and accepts that the Society will not be responsible for any loss of profits, consequential loss or any loss whatsoever arising by reason of their participation at the show.
Exhibitors must obey all the rules of the Dundalk Show Society and obey any instruction from authorised personnel, before, during and after the show. Any disputes arising out of the conditions laid out by the Dundalk Show Society, between exhibitors or between the Dundalk Show Society and exhibitors, shall be resolved at the absolute discretion of the Dundalk Show Society.
*TRADING AND SELLING OF GOODS: The Dundalk Show Society will not entertain the trading of goods and services that have not been declared on the official Trade Stand applications. Trading and selling of goods which may cause harm/issues is strictly forbidden, e.g. pellet guns, bangers, noise makers, balloons, coloured sprays, silly string and anything deemed to be dangerous in a show environment are strictly prohibited.
Trading / Selling should only take place from the allocated trade stand area. Failure to abide by these Terms & Conditions will result in the goods being seized / impounded and the trader in question will be required to leave the show grounds. The Dundalk Show Society will not entertain any claim for refund/rebate of entry fees or associated costs should this situation arise.
*ENTRY OF STAND EQUIPMENT
Access available from Friday 6th June 2025 at 9am.
All heavy equipment must be on exhibition stands by 6.00pm, Saturday 7th June 2025
Items that can be transported by car or van must be in place by 9.00am, Sunday 8th June 2025. (No late entries - No exceptions)
*SITE / STAND SPACE: Whilst every effort will be made to accommodate exhibitor space requirements, final allocation and location of exhibition space will be at the discretion of the Dundalk Show Management. The Exhibitor shall report to the trade stand section head on arrival to be shown the precise location of the Stand Space. No cars, trucks or vans must be parked in the exhibition area during the show, unless it is within their stand area. Vehicles must be parked in the exhibitor's car park, which is adjacent to the trade stands area. The Exhibitor shall ensure that all marquees/gazebos, ropes, signs and other equipment are kept within the Stand Space at all times. The Exhibitor shall ensure that no damage is caused to the Site, within the Stand Space. After the Show, all litter must be cleared from the stand and disposed of off-site. The Exhibitor shall
ensure that its Stand Space is tidy at all times and be responsible for proper disposal of any litter.
*CHANGES OR CANCELLATION: The Dundalk Show Society management reserves the right, at its reasonable discretion (which shall include reference to weather forecasts and ground conditions) to postpone or cancel the Show, make amendments to the parameters of the site or the stand space and / or amend the planned times as set out above. The Show will not be responsible to any exhibitor or person for loss of profit or any consequential loss arising out of the cancellation of the event. The Show shall not be liable for any failure to perform its obligations pursuant to these terms as a result of flooding, fire, lightning, explosion, drought,
ground conditions, act of God, act of terrorism, war, rebellion, sabotage, strike, disease, Covid restrictions or any other event outside reasonable control of the Dundalk Show Society management.
*FUNDRAISING, COLLECTIONS, ETC: The Exhibitor shall not hold raffles or collections for contributions to its funds without the prior written consent of the Show management and in accordance with all applicable laws and regulations.
*REGULATION AND HEALTH & SAFETY: The Exhibitor shall comply with all current regulation, including Safety, Health and Welfare Act and the guidance issued by the Health and Safety Authority in relation to it. The Exhibitor shall comply with all directions of the site Safety Officer.
*INSURANCE: Public Liability - All exhibitors must have insurance policies in respect of public liability. A letter from their Insurance company confirming their Public liability cover and indemnities must be provided. The exhibitor must ensure that confirmation of their current insurance policy accompanies their
Trade Stand application. Under no circumstances will any exhibitor be admitted to the show grounds without production of this evidence of their insurance (letter from Insurance company). The confirmation letter must be specifically extended to indemnify the Dundalk Show Society, its agents and operatives including Irish Shows Association and the landowner, against any claim for losses, damages or injuries whatsoever that may arise for the duration the Dundalk Show on 9th June 2024 including setup and departure. The insurance policy must cover any loss or damage to the property of the Exhibitor, its employees, directors, agents, sub-contractors or other authorised persons in or around the site or visitors to the stand space.
*LOSS AND DAMAGE: The Show will not be responsible for any loss or damage arising from any source
whatsoever. Each exhibitor should have adequate insurance cover in respect of such damage or loss.
*BREACH: Any breach of these terms by the Exhibitor shall, without prejudice to any other remedy
available, entitle the Dundalk Show Society management to cancel the agreement with the Exhibitor and remove or request
the immediate removal of the Exhibitor and its property from the site.
FULL DOCUMENTATION:
No application will be processed without all the necessary documentation and information being forwarded before closing date, Friday 31st May 2025.